ADMINISTRATIVE ASSISTANT III - 77071971

Date: Mar 11, 2025

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Requisition No: 848682

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: ADMINISTRATIVE ASSISTANT III - 77071971

Pay Plan: Career Service

Position Number: 77071971

Salary: $48,000 - $52,000 annually/$1,846.15 - $2,000 biweekly

Posting Closing Date: 03/26/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

FWC-Division of Marine Fisheries Management – Division Director’s Office

Administrative Assistant III

$48,000 - $52,000 annually/$1,846.15 - $2,000 biweekly

Russell Park, 1875 Orange Avenue East

Tallahassee FL 32311

ANTICIPATED VACANCY

Division of Marine Fisheries Management, Division Director’s Office

Administrative Assistant III – Position 77071971 (CS)

Tallahassee, Florida – $48,000 - $52,000 annually/$1,846.15 - $2,000 biweekly

Our Organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:

Four years of experience working in a professional office environment performing administrative functions.

An associates’ degree from an accredited college or university and two years of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.

Requirements:

• Employment in this position is contingent upon a satisfactory criminal history check in accordance with Chapter 435, Florida Statutes.

• Computer proficiency to include Microsoft Office Word, Excel, Outlook and Adobe Acrobat,

• Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Time, Monday through Friday. Not eligible for Telework.

• Must possess and maintain a valid driver’s license.

• Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

  Position Overview and Responsibilities:

• Schedules meetings and travel for Division Director and occasionally for other Division staff. Coordinates meeting arrangements for Division Director with Division staff and with staff from other Divisions within FWC and with other non-FWC entities.

• Consistently monitors Division Director’s calendar to look for schedule conflicts, so that schedules might be rearranged according to Division priorities, as needed.

• Serves as lead administrative assistant for DMFM.

• Identifies opportunities and makes recommendations for enhancing DMFM support functions.

• Maintains and organizes electronic and paper files.

• Assists in editing and formatting outgoing correspondence.

• Serves as office manager with other DMFM administrative staff to ensure efficient communication, reconciliation of problems, and advises staff on policies and procedures related to correspondence preparation and routing, etc.

• Coordinates and tracks Division training needs.

• Coordinates staff assignments for Division Director and Deputy Director and reminds staff of deadlines for completion of assignments.

• Other related duties as requested.

  Knowledge, Skills and Abilities:

• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to improvement of management practices.

• Ability to organize data into logical format for presentation in reports, documents, and other materials.

• Proficient in appropriate software including Microsoft Word, Excel, Outlook, and Adobe Acrobat.

• Ability to conduct fact-finding research.

• Ability to utilize problem-solving techniques.

• Ability to plan, organize and coordinate work assignments.

• Ability to communicate effectively verbally and in writing.

• Ability to establish and maintain effective working relationships with others.

• Knowledge of agency procedures, practices, and policies-regarding procurement, accounting, property, and personnel.

  Why should I apply?

  The Benefits of Working for the State of Florida:

  *Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. .

  Health Premiums $25.00- Single / $90.00- Family Biweekly

  Low Cost $25,000 Life Insurance

  OPS FICA Alternative Retirement Plan

  On the Job Trainings

  Family and Medical Leave Act (FMLA)

  For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/ .

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee