EARLY LEARNING PROGRAM MANAGER - 48002529

Date: Mar 4, 2025

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Requisition No: 847325

Agency: Department of Education

Working Title: EARLY LEARNING PROGRAM MANAGER - 48002529

Pay Plan: SES

Position Number: 48002529

Salary: $60,000.00 -$79,000/Annually

Posting Closing Date: 03/17/2025

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Florida Department of Education

Division of Early Learning

Location: Tallahassee Turlington Building

Position Title: Early Learning Program Manager (SES)

Salary Range: $60,000.00 - $79,000.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.

• Work History (in easy to review chronological order) Consists of:

• Any position held by a State of Florida Agency

• Any position held by a Florida University

• All periods of employment from high school graduation

• All periods of current or prior unemployment

• Gaps 3 months or more must be accounted for

• Any Education

• Any Volunteer Experience

• Your resume and application must match

• Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.

• It isunacceptableto use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.

• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.

• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

  Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.

• If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

  NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

  OFFICE CONTACT:

  Personnel Liaison – Lourine Phillips: 850-717-8553

  JOB DESCRIPTION:

  This is a professional select exempt service (SES) position located in the Division of Early Learning (DEL) in the Programs and Policy unit. The incumbent in this position will serve as an Early Learning Program Manager for School Readiness and Gold Seal, supervising the activities of designated staff in support of operations of the Division of Early Learning (DEL).

  DUTIES & RESPONSIBILITIES:

  (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

  The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

  Tasks include, but are not limited to:

  As a supervisor, the incumbent must communicate with, motivate, provide or coordinate training, and direct the work of subordinates. In addition, the employee must complete timely performance appraisals, develop timely and accurate work plans, and timely approve monthly attendance and leave for each position under his/her direct report. Timesheets will be completed in the People First system by the 5th business day of the following month. The incumbent has the authority to make hiring recommendations as well as disciplinary recommendations.

• Exercises a high degree of independence in the establishment of priorities and procedures

• Plans workloads, workflows, deadlines, work objectives, and time utilization of assigned staff

• Directs the design and implementation of systems coordination, communication and tracking with emphasis on management of correspondence, decision memoranda, corrective action plans, timelines, and operational objectives

• Coordinates responses on select matters and conducts policy research and analysis on select issues

• Coordinates assignments to ensure the Division of Early Learning views are represented and that responses are timely

• Coordinates with all units to communicate relevant information and logistics related to programmatic and operational activities

• Conducts special assignments as directed by the Chancellor, Deputy Director, and Programs and Policy Coordinator, and prepares verbal and written reports of findings and recommendations

• Provides representation on agency and interagency workgroups related to early learning issues and coordinated service delivery

• Provides administrative support and supervision to administrative staff and unit staff, monitors project progress, and reviews reports, and all other work products related to the School Readiness and Gold Seal programs; mentors staff; oversees staff recruitment, training, disciplinary actions and evaluations; and identifies and resolves organizational problems in accordance with state policies and procedures

• Advises and assists the Deputy Director and Programs and Policy Coordinator regarding office and field issues. Provides technical assistance, guidance, and issue resolution with internal and external customers

• Provides strategic planning and oversight of the Gold Seal Program, including annual survey of accrediting associations; Gold Seal designation terminations; and formal termination reconsideration process

• Develops materials and resources (flyers, one-pagers, website information, letters, memos, and correspondence), rules policies, guidance, and bill analyses to support the design, development, implementation, and evaluation of early learning programs

• Conducts original research and analyses for the continuous quality improvement of early learning programs

• Keep abreast of federal, state, and agency regulatory requirements, legislation, rule, and Department and Division policies and procedures

• Other duties as necessary

  KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to use Microsoft Office (Excel, Work, Outlook and PowerPoint)

• Knowledge of federal regulations, state statutes, and agency rules

• Knowledge of early childhood education and service delivery systems

• Well-honored supervision and management skills

• Ability to process information logically and analytically

• Ability to collaborate with other agencies and organizations to maximize efforts and efficiencies

• Skillful in data analysis and interpretation

• Strong written and verbal communication skills, including the ability to write policy, rule, legislative bill analyses, state plans and required federal and state reporting

• Ability to communicate effectively

• Ability to establish and maintain effective working relationships with others including DEL staff, other field representatives, local Early Learning Coalitions, Sub-Contractors, Service Providers, and Service recipients to carry out continuous quality improvement practices

• Ability to manage time, plan, organize and coordinate work assignments of self and others

• Ability to solve problems and develop alternative recommendations

• Experience managing grants and/or contracts

• Experience presenting to the public

• Demonstrate strong knowledge of Microsoft Office programs and presentation skills

  WHO WE’RE LOOKING FOR:

  The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

  MINIMUM QUALIFICATIONS:

• 4+ years of related work experience, preferably in social services administration, grants and contract management, or experience in a related field

• 2+ years of supervisory/management experience

  PREFERRED QUALIFICATIONS:

• Experience in writing Florida Administrative Code, conducting bill analyses, drafting state plans, policies and procedures

• Experience in presenting to the public, including holding rule workshops and public hearings

  EDUCATIONAL SUBSITITUIONS:

  SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A bachelor’s degree from an accredited college or university in business administration, economics, finance, management, social services administration, social science, or other qualitative or quantitative analysis and research fields.

  Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

  Florida Division of Early Learning Mission Statement:

  The Division of Early Learning will provide access to high-quality programs and services that build a solid foundation for Florida’s youngest learners to reach their highest potential. The division empowers early childhood educators and families by providing choice in education options, supports, and provides resources to ensure Florida’s future leaders are ready to learn, graduate and succeed.

  The Division of Early Learning (DEL) is dedicated to providing accessible, affordable and quality early learning services for the state’s children and families. In partnership with 30 early learning coalitions and Redlands Christian Migrant Association, DEL delivers three programs:

• TheSchool Readiness Program(SR) offers financial assistance to low-income families for early education and care so they can become financially self-sufficient, and their young children can be successful in school in the future.

• Voluntary Prekindergarten (VPK) is a free educational program that prepares 4-year-olds for success in kindergarten and beyond.

• Child Care Resource and Referral (CCR&R) is a network that helps families identify and select quality childcare options that best meet their needs.

  Division link: https://www.fldoe.org/schools/early-learning/

  WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

  • State Group Insurance coverage options+

(health, life, dental, vision, and other supplemental option)

• Retirement plan options, including employer contributions ( www.myfrs.com )

• Nine paid holidays and a Personal Holiday each year

  • Annual and Sick Leave Benefits

• Student Loan Forgiveness Program (Eligibility required)

  • Flexible Spending Accounts

• Tuition Fee Waivers (Accepted by major Florida colleges/universities)

  • Ongoing comprehensive training provided

  • Career Growth

  • Highly skilled, professional environment

• Maternity and Parental Leave Benefits

  For a more complete list of benefits, visit www.mybenefits.myflorida.com .

  • We care about the success of our employees.

• We care about the success of our clients.

  • We are always improving our technology, our tools, our customer’s experiences and ourselves.

• A rewarding experience for reliable, compassionate and professional employees.

  LEAVE INFORMATION:

  + + Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

  • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

    BACKGROUND SCREENING REQUIREMENT

  It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

  SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

  For more information, please visit the Selective Service website (http://www.sss.gov/) .

  If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317

Nearest Major Market:Tallahassee