OPS Senior Clerk

Date: Oct 17, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 839519

Agency: Financial Services

Working Title: OPS Senior Clerk

Pay Plan: Temp

Position Number: 43627007

Salary: $15.00 per hour

Posting Closing Date: 10/24/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY

DIVISION: ACCOUNTING AND AUDITING

BUREAU: VENDOR RELATIONS

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

We plan to fill multiple vacancies with this advertisement.

High School diploma or its equivalent isrequired.

Preferences:

• Experience working with accounting records and data.

• Experience with data cleansing, conversion, and/or migration.

• Experience with User Acceptance Testing related to developing scenarios with pass/fail criteria, developing scripts, executing testing, and documenting results.

• Experience with data reconciliation and validation.

• Experience developing financial management policy.

• Experience with State of Florida Payroll processes.

• Experience working with the State of Florida in an accounting or financial reporting capacity.

  This position requires a security background check, including fingerprint as a condition of employment.

  Employees of the Department of Financial Services are paid on a monthly pay cycle.

  Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

  MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the methods of data collection.

• Ability to prepare and maintain a variety of accounting records.

• Ability to analyze and interpret accounting data.

• Ability to plan, organize and coordinate work assignments.

• Ability to communicate effectively.

• Ability to establish and maintain effective working relationships with others.

• Ability to work independently.

• Ability to utilize problem-solving techniques.

• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.

• Knowledge of fraud prevention measures.

• Ability to conduct fact-finding research.

• Ability to handle confidential information in a secure and professional manner.

  BRIEF DESCRIPTION OF DUTIES:

• Assist with inquiries from Agencies, Vendors, Retirees and Employees (phone calls, voicemails, and emails) and providing accurate information regarding, but not limited to completing Direct Deposit forms and payment requests.

• Tasks associated with scanning Electronic Funds Transfer (EFT) Authorization Forms into NetDMS.

• Auditing Direct Deposit Authorization forms for Employees and Retirees. This includes auditing the forms for accuracy and completeness of the required information, reviewing documentation for fraud.

• Entering completed Retiree and Employee authorization into Florida Accounting Information Resource (FLAIR), the Direct Deposit System.

• Return incomplete forms or incorrect authorizations to payee by appropriate letter.

• Prepare and submit requests to the Division of Retirement to review Retiree Direct Deposit Authorizations then process accordingly when response is received.

• Preliminary Prep and Audit Vendor forms. This includes auditing the forms for accuracy and completeness of the required information and conducting fact-finding research.

• Pull completed Vendor forms for approval.

• Review the 60-Day pending forms.

• Performing other duties as assigned within the Bureau of Vendor Relations.

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee