Description

Position Title: Administrative Assistant

Location: 12121 Grant Street #410, Thornton, CO. 80241

Compensation Range (Colorado Only)

$21.00 - $25.00 per hour (Wage dependent on experience)

Benefits: Full Health Benefits included. Dental and Vision are optional.

Hours: 8am – 5pm M - F

Any Employment Offers are Contingent Upon Successful Completion of the Following:

• Verification of Work Authorization and Employment Eligibility

• Substance Abuse Screening

• Physical Exam (if applicable)

• Background Checks for Badging/Security Clearances (if applicable)

About Hensel Phelps:

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #12 overall general contractor in 2021 by ENR, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community—Hensel Phelps brings our clients’ visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property. Based on position location, a cost-of-living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Position Description:

The Administrative Assistant will play a crucial role in managing and distributing information within the regional office. This position involves providing comprehensive administrative support, including but not limited to:

• Answering and directing phone calls

• Scheduling and managing calendars

• Assisting in the coordination of meetings and events

• Utilizing Microsoft Teams for communication and collaboration

• Providing exceptional customer service internally and externally

• Handling shipping and receiving tasks

• Occasionally arranging travel for personnel and visitors

The Administrative Assistant will report directly to the Office Manager who also serves as the assistant to the Regional Vice President.

Position Qualifications:

• Experience in front desk hospitality and client care, serving as the first point of contact.

• Experience in assisting with event planning and hospitality.

• Maintains and organizes training and conference rooms, including setup and take down.

• Ensures cleanliness of office spaces including meeting rooms, kitchen area and pantry.

• Proficient in shipping and tracking with UPS, FedEx, and USPS.

• Skilled in using software and communication tools such as Microsoft Outlook, Word, Excel & Teams.

• Prioritizes organization, including ordering and stocking supplies.

• Follows detailed instructions and multitasks efficiently.

• Proactively improves procedures and fosters teamwork.

• General understanding of general contractor work is preferred but not required.

• Committed to maintaining quality standards.

Essential Duties:

• Reads and routes incoming mail.

• Prepares outgoing mail and correspondence, including e-mail and faxes.

• Takes phone calls, accesses the company directory (CORE People) and shares correspondence from voice recordings with the correct personnel.

• Composes routine correspondence to regional office personnel

• Assists in coordination of events taking place at the regional office and offsite.

• Assists in arranging and coordinating travel schedules and reservations.

• Makes copies of correspondence or other printed materials.

• Orders and maintains supplies and arranges for equipment maintenance.

• Prepares mailings, tracks, and receives orders via FedEx, UPS, USPS.

Benefits:

Hensel Phelps provides generous benefits for our full-time employees.

This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP).

Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.

Equal Opportunity and Affirmative Action Employer:

Hensel Phelps is an equal opportunity and affirmative action employer. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

• Please apply by November 15th as we seek to fill this position by the week of November 25th .

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)