Job Information
AVEVA Executive Assistant & Sales Support Team Lead, Japan in Tokyo, Japan
AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.
We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.
If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers (https://www.aveva.com/en/about/careers/) .
For more information about our privacy policy and how to manage cookies, visit our Privacy Policy (https://www.aveva.com/content/dam/aveva/documents/recruitment/AVEVA-Recruitment-Candidate-Fair-Processing-Notice-2024.pdf) .
Job Title: Executive Assistant & Sales Support Team Lead
Location: Tokyo Japan (Tamachi Office)
Employment Type: Full time, Regular
Reporting to: Vice President, Japan
Benefits: Flex working hour system with core hours, starting from total 22 days annual leaves, Maternity, Paternal, Additional Leaves, Life Insurance, Retirement allowance, Group Term Life Insurance, Annual Health Checkup, Relo Club Employee Benefits, Well-being Support, Company’s Gift, Work anniversary leaves, etc.
Language requirements: Native level of Japanese language and full business level of English language
*candidates needs to have permit to work in Japan
JOB DESCRIPTION:
1. Supporting Head of Japan
Expense report via Concur
Booking flight via ATPI (Tobu Top Tours)
Booking hotel via ATPI (Tobu Top Tours)
Arranging/adjusting internal meetings/Arranging external executive meetings with CXO level.
Looking for some restaurants for customer executive entertainment.
2. Supporting visitors
Visa acquisition letter
Hotel arrangement (while communicating with other executive assistants)
Transportation (Hire/Taxi) arrangement
Airport-Hotel/Office or customer visit
Flight arrangement (according to customer visit location, date and etc)
Booking restaurant according visitor’s preference/ order lunch box
Preparing Entrance security cards for visitors/Booking desk and meeting room for visitors.
3. Lead Sales Support team members (4 HCs)
Quarterly Check-in/regular 1on1 conversations
Approval expense via Concur /attendance & leaves etc. by Workday
Support their engagement/career development/ well-being etc.
Communicate and resolve issues regarding sales administrative work together with Head of Japan and respective stakeholders.
REQUIREMENTS
Experienced as an Executive Assistant for more than 3 years
Experienced working at multi-national companies with complex organization structure
Sales Support experience is nice to have
Team management experience is nice to have
English Skills: Business level
Japanese Skills: Native level
Strong Hospitality and Customer Excellence mindset
AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.
Empowering you with pioneering tech
AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.
We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.
If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers (https://www.aveva.com/en/about/careers/) .
For more information about our privacy policy and how to manage cookies, visit our Privacy Policy (https://www.aveva.com/content/dam/aveva/documents/recruitment/AVEVA-Recruitment-Candidate-Fair-Processing-Notice-2024.pdf) .