Job Information
ProMedica Health System Legal Operations Administrator - Full Time - Days in Toledo, Ohio
REPORTING RELATIONSHIPS/SUPERVISORY RESPONSIBILITIES
Reports to the Paralegal Supervisor. No direct reports.
POSITION SUMMARY
Performs and manages complex and/or specialized administrative operational functions for the
ProMedica Legal Department which requires the exercise of independent judgment and a detailed knowledge of the activities and procedures specific to the Legal Department and other ProMedica business units/departments and legal operations generally.
ACCOUNTABILITIES
All duties listed below are essential unless noted otherwise
Opens, oversees, and tracks department legal matters.
Oversees and prepares budget and financial reports on legal matters, identifying trends and
providing insight and recommendations to Legal leadership.
Tracks legal expenses associated with each legal matter to manage budgets accordingly.
Develop, implement, and lead process improvement projects, to enhance overall
performance of the operations of the Legal Department.
- Oversees and prepares invoices and Purchase Orders to be submitted to Accounts Payable
for payment.
- Oversees and prepares monthly Expense Voucher reports for staff and submits to Accounts
Payable for processing.
- Manages/provides primary oversight of Legal Department software programs, e.g.,
CounselLink, OnBase, etc., and trains/orients existing staff and new staff on utilizing these
programs.
- Manages document storage of Accounts Payable items (i.e., check requests and invoice
copies with back-up documentation, expense vouchers, etc.), to ensure items are
maintained/destroyed in accordance with the Legal Department’s document retention
policy.
- Coordinates document storage of Legal Department files to ensure items are
maintained/destroyed in accordance with the Legal Department’s document retention
policy.
- This position may also be expected to perform general administrative tasks such as:
a. Draft, type, proof a variety of materials: e.g., correspondence, manuscripts, reports,
charts, etc.
b. Make copies and collate/assemble reports and documents.
c. Coordinate schedules and Executive appointments and arrange for meeting spaces.
d. Open, review and distribute interoffice and external mail.
e. Answer office phone, screen, and direct calls.
- Other duties as assigned. REQUIRED QUALIFICATIONS
Education: Associate Degree. In lieu of a degree, 3 or more years work experience in
administration operations.
Skills: Must be highly skilled in Microsoft Office applications like Excel, PowerPoint, and Word.
Must be able to work independently, make sound decisions on their own and handle sensitive
information. Must be a self-starter and able to identify and complete tasks without requiring
frequent supervision.
Years of Experience: 3+ years of administrative office or similar experience.
License: N/A
Certification: N/A
PREFERRED QUALIFICATIONS
Education: Bachelor’s Degree in related field.
Skills: Experience in Legal Department or healthcare operations.
Years of Experience: 5 years of administrative office experience.
License: N/A
Certification: N/A
WORKING CONDITIONS
Personal Protective Equipment: N/A
Physical Demands: Must be able to move about facilities and between workstations. Must be able to occasionally move, lift and/or carry medium weight objects and materials.
The above list of accountabilities is intended to describe the general nature and level of work performed by the incumbent; it should not be considered exhaustive.
ProMedica is a mission-based, not-for-profit integrated healthcare organizational headquartered in Toledo, Ohio. For more information, please visit www.promedica.org/about-promedica
Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a job with ProMedica, please contact employment@promedica.org
Equal Opportunity Employer/Drug-Free Workplace
Requisition ID: 90402