Completes secretarial duties including, but not limited to, maintenance of computerized records and employee files, scheduling for the Leadership Team, placing special orders, and communication of any relevant information. Promotes the mission of ProMedica’s values and exceeds customer expectations.

ACCOUNTABILITIES

All duties listed below are essential unless noted otherwise

1. Completes, processes and stocks department supply orders, maintenance requests, purchase orders, capital budget orders, change of status and foundation funds.

2. Provides secretarial support for Director, department leadership, and department. Types letters, memos, outlines minutes for management meetings. Distributes information as appropriate.

3. Distributes mail and copied material as needed.

4. Schedules meetings and meeting rooms as needed. Schedules dietary, audiovisual and other needs at the request of the leadership and needs of the department.

5. Collects and completes data entry, generates reports, reviews, and ensures appropriate changes.

6. Collects and communicates patient satisfaction data to department leadership.

7. Assists with employee certification tracking (BLS, PALS, NRP), active employee lists, and department access to specific programs.

8. Manages Employee files, including onboarding, termination or transfer of employees and tasks. Education: High School diploma or equivalent

Skills: Must be able to work independently as part of a team, demonstrate problem-solving and organizational skills. Must have expertise with a variety of PC-based software (e.g., Word, Excel, Outlook). Must exhibit behaviors that support the mission, values, and guiding principles of Ebeid Children’s Hospital. Must be able to work in a fast-paced environment of a busy 72 bed unit and multi-task. Must be able to communicate well and prioritize tasks.

Years of Experience: N/A

License: N/A

Certification: N/A

PREFERRED QUALIFICATIONS

Education: N/A

Skills: Previous secretarial experienced desired

Years of Experience: N/A

License: N/A

Certification: N/A

WORKING CONDITIONS

Personal Protective Equipment: N/A

Physical Demands: Must be able to move about hospital and between workstations. Must be able to understand directions, communicate and respond to inquiries; requires excellent interpersonal skills; must be able to input and retrieve information from computer and operate various types of office equipment; must be able to frequently move, lift or carry moderately heavy materials.

The above list of accountabilities is intended to describe the general nature and level of work performed by the positions; it should not be considered exhaustive.

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or other status protected by applicable law.

Equal Opportunity Employer/Drug-Free Workplace

Requisition ID: 91388