This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6946641

Job Description Summary

Department - Fleet Services

Job Description

Job Type: Classified

Job Classification: 5838 - Administrative Specialist III

Salary Grade: 4\ \ Pay Range\ Hiring Range: \$18.23 - \$21.42 Per Hour \ Full Range: \$18.23 - \$24.61 Per Hour

Salary offers are based on the candidate\'s equivalent experience and internal equity with other employees within the same job classification.

This position is located in the Fleet Services Department of Pima County and pertains to the automotive industry. The primary responsibilities include providing administrative support to various divisions within the department, such as processing vendor invoices and statements. Additional duties involve answering a multi-line phone system, managing visitors, and delivering excellent customer service. Experience with basic accounting, as well as the ability to multi-task and follow both written and verbal instructions, is essential.

Essential Functions:

\ As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Answers general procedural questions from the public concerning specialized documents;

• Provides detailed information in response to queries concerning unit operations;

• Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data;

• Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems;

• Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges;

• Researches manual and automated systems to gather or verify data needed for processing activities;

• Creates and maintains spreadsheets and databases using packaged software;

• Assigns and reviews the work of staff performing typing, filing and other routine clerical activities;

• Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;

• Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts;

• Establishes, posts, and maintains manual and automated bookkeeping systems;

• Verifies fees for permits of services, receives payments, and issues receipts;

• Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation;

• Contacts debtors to collect accounts receivable and monitors payment arrangements;

• Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic;

• Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process;

• Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services.

Minimum Qualifications:

\ Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.

\ (Relevant experience and/or education from a accredited college or university may be substituted.)

\ OR:

\ One year with Pima County in an Administrative Assistant II position.

Qualifying education and experience must be clearly documented in the \"Education\" and \"Work Experience\" sections of the application. Do not substitute a resume for your application or write \"see resume\" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

Minimum of two (2) years within the last five (5) years