Summary The position is located at the Southern Arizona VA Health Care System (SAVAHCS), in the Women Veterans Program. The position serves as Program Support Assistant for the Women Veterans Program, and is responsible for planning, coordinating, and performing a wide range of daily critical administrative, program, and technical functions to support quality gender-specific services for women Veterans within the SAVAHCS' healthcare delivery system. Responsibilities The Program Support Assistant provides administrative, program and technical assistance in the areas of day-to-day operations and program planning/evaluation for the overall Women Veteran Health Program. Formats and distributes minutes. The incumbent processes and facilitates appropriate distribution of all incoming correspondence, and ensures timely follow-up, if required. The incumbent maintains calendars and coordinates meetings for the Women Veterans Program Manager. The incumbent processes incoming phone calls for the Women Veterans Health Program and appropriately intervenes as necessary. Assist the Women Veterans Program Manager (WVPM) in ensuring that all new staff receive New Employee Orientation including new employees, and volunteers. Functions as the Control Point Clerk for Women Veterans Health Program. The incumbent acquires supplies and services to meet the purchase, rental, or lease needs for the Women Veterans Health Program. Processes frequently purchased items under contracts or agreements. The incumbent does budgeting, tracking, reporting for data collection for reporting to the WVPM and maintains tracking spreadsheets to meet National/VISN/local deadlines The incumbent is responsible for planning, organizing, coordinating, implementing, directing, integrating, and evaluating gender data collection and evaluation mechanisms related to performance improvement initiatives for women's health throughout the healthcare system. The incumbent will track and gather data needed for information management, education and reporting. Works with other services. Assists with performance improvement activities, displays, and projects affiliated with the Women Veterans Program. Work Schedule: Monday - Friday, 8:00 a.m. to 4:30 p.m. Compressed/Flexible: Not Available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD13673O Relocation/Recruitment Incentives: Not Authorize. Critical Skills Incentive (CSI): Not Authorize. Permanent Change of Station (PCS): Not Authorize. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/20/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. If you are a current VHA employee, you must include an SF-50 that shows your time-in-grade eligibility with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience utilizing office automation to maintain files, generate reports and create documents such as meeting minutes and memoranda; experience providing administrative support to staff and oversight of administrative processes; scheduling and arranging meetings, events, or conferences. You will be rated on the following Competencies for this position: Administration and Management Clerical Computer Skills Customer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary although some slight physical effort may be required. Walking, sitting, standing, bending, and carrying of supplies are involved in the performance of duties. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.