Reference #: REQ_0000065119 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS: We are searching for an experienced and detail-oriented Administrative Assistant to join the Director's Office of the Applied Research Laboratory (ARL) at Penn State University. Penn State ARL is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas. ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the U.S. Navy, the Department of Defense (DoD), and the Intel Community (IC).

The purpose of this position is to support the general administrative functions of a wide variety for the assigned work areas including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, travel requirements, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing general office support.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

Directly support the Legal and Compliance Office and other Director's Office and Enterprise Offices employees

Manage incoming and outgoing classified visit requests for ARL State College as well as all offsite locations

Process invoices in the University's financial system

Coordinate confidential administrative duties for the ARL Director's Office

Coordinate and reconcile travel accommodations

Organize, coordinate, and direct daily office activities; assist your supervisor with the resolution of issues or conflicts by researching issues and making recommendations

Schedule, prioritize, and maintain calendars for routine meetings and special events

Greet guests, answer the phone on behalf of the Director's Office, and refer/transfer internal and external customers to the appropriate work unit

Prepare, review, organize, and maintain a variety of security forms, databases, reports, and correspondence

Purchase supplies, compare vendor costs, establish tax-exempt accounts with various vendors, and order desktop supplies and materials

Maintain individual employee mailboxes and office addresses

Maintain and update the organizational chart, create and maintain various employee databases; gather logistics to move employee offices, phone sets/lines, and equipment/furniture

Initiate requests to Facilities and IT via the Service Desk

This position will be filled at the Senior Support level. Minimally, this requires an Associate's Degree or higher and 4+ years of related experience, or an equivalent combination of education and experience.

Required skills/experience areas include:

Experience in a business-related or other professional environment

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)

Ability to effectively multi-task, prioritize, and work with minimal direction in a fast-paced environment while providing a high level of customer service

Interactions with senior leadership is a daily occurrence; a high degree of professionalism, self-motivation, discretion, and excellent written and v rbal communication skills are necessary to be successful

Excellent organizational skills

Preferred skills/experience areas include:

Prior military or government background

SAP and SIMBA financial systems

Organizing and providing oversight of office activities

Exposure to working on high-priority, high-volume projects

Your work location will be fully on-site, 8am-5pm located in State College, PA.

You will be subject to a government security investigation, and you must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.

The proposed salary range may be impacted by geographic differential.

The salary range for this position, including all possible grades is: $42,100.00 - $61,000.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.