APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1QI*qyZ5PNog5Ug/cacheable-task/2998$46522.htmld#backheader=true) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

We are searching for a highly experienced Administrative Professional who is proactive, team-oriented, quality conscious, and customer-service focused to join our Office of the Director at the Pennsylvania State University Applied Research Laboratory (PSU/ARL). PSU/ARL’s purpose is to develop innovative solutions to challenging national problems in support of the Navy, DoD, and Intel communities engineering and technology needs.

You will direct the administrative workload and workflow across the office to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and supervising the Administrative Support Assistants.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Supervise, direct, and oversee general administrative functions and activities for ARL senior leadership

• Perform moderately complex and confidential administrative duties

• Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met

• Lead the administrative staff while setting the standard for professional behavior and effectively communicating roles and direction

• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors

• Serve as backup for the Executive Assistant as needed

This position will be filled at the supervisor level. Minimum requirements include an Associate’s Degree and 4+ years of relevant experience; or an equivalent combination of education and experience.

Required skills and experience include:

• SAP/Concur (or similar program)

• Atlassian tools such as Confluence/Jira (or similar program)

• Prior supervisory experience

• Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel)

• Success in a fast-paced office environment, where confidentiality and various forms of communication and organizational skills were crucial to be effective

• Ability to obtain a government background security clearance

Preferred skills and experience areas include:

• Security Information Management System (or similar visit request system)

• Classified Control System

• Knowledge of Penn State University policies and procedures

• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Your working location will be 100% on-site, located in State College, PA.

ARL at Penn State is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas.

You will be subject to a government security investigation, and you must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.

ARL is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC). We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu

The proposed salary range may be impacted by geographic differential.

The salary range for this position, including all possible grades is:

$46,400.00 - $67,300.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

University Park, PA