This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12483853 HR Representative

Colleges of Applied Health Sciences and Fine and Applied Arts

University of Illinois at Urbana-Champaign

Job Summary

The Colleges of Applied Health Sciences (AHS) (http://www.ahs.illinois.edu) and Fine and Applied Arts (https://faa.illinois.edu) at the University of Illinois at Urbana-Champaign are searching for a HR Representative to join the growing Human Resources Service Center team. The Human Resources Service Center (HRSC) is a new, joint venture between the two Colleges to provide efficient, effective, customer service focused human resources services to AHS and FAA. Under administrative direction, the HR Representative will provide human resources support for all employees served by the HRSC. The HR Representative will serve as a point of contact, directing employee and unit requests, and provide support to all HR functional areas (Operations, Talent, and Administrative Support).

Major Duties and Responsibilities

HR Operations

Create, update, maintain, revise, and retrieve confidential files and records, which may involve cross filing; ensure that all personnel files are up-to-date and verify that both the electronic files and paper files contain the same information.

Assemble and assist with the process/collection/filing of annual performance reviews, job description maintenance, etc.

Maintain the HRSC web pages to make sure they are responsive to those served.

Serve as the primary approver for bi-weekly staff payroll.

Responsible for monitoring and completing the processing of late timesheets to ensure timely and accurate payroll.

Assist with the communication of leave practices and policies as directed, and ensure compliance with campus, college, and departmental policies throughout the units served by HR Service Center.

Responsible for Service in Excess of 100% forms, including but not limited to gathering all necessary information, filling out the form, sending for signatures, monitoring completion status, and processing then in HR Front End (HRFE).

Assist with monitoring the MyDOT inbox, notify applicable staff of incoming items.

Conduct first reviews of MyDOT appointments to ensure proper e-class, appointment request, and documents are included.

Assist with monitoring the HRFE group inbox to maintain timely workflows.

Conduct new employee onboarding activities, including but not limited to background and sexual misconduct check submissions, employee new hire checklist, I-9, E-Verify completion, and setting up new employee in VSL and/or Time Tracker.

Responsible for preparing/maintaining onboarding packets to ensure accuracy of information and functioning weblinks.

Assist with new hire appointments by monitoring the bookings page, sending follow-up emails to new hires about required documents, and inputting them into Tracker I-9 / sending Section 1.

Responsible for tracking and monitoring compliance in areas such as: Ethics Training, ANCRA Training, Title IX Training, and VSL reporting.

• Will be responsible for non-compliance action that is required per advisement of unit and University mandates.

Run and compile reports for visa end date, appointment end date, and other reports as requested by HRSC staff. Maintain FML leave balance totals up to date.

• Serve as reminder when employees are due to recertify their documentation.

Assist with visa processing, including but not limited to assemble and assist with the collection of visa request documentation which includes working closely with HRSC Staff, Department Contacts, scholars, and the ISSS office.

Talent

Support recruiting and hiring process for all employee types by preparing and submitting hiring workflows as well as setting up and maintain ng hrSearch tool.

Support hiring initiatives by identifying advertising sources and placing jobs ads that will expand the diversity of the pool and fulfill the expectations set by the Office of Access and Equity. Gather and maintain all required documentation.

Run and send reports including but not limited to hrSearch candidate rankings, diversity of the pool reports, and extra-help hours.

Schedule committee meetings, candidate interviews, and coordinates travel / logistics needs for each search.

Administrative Support

Serve as the first point of contact for visitors to the HRSC, either in person or by phone/IM/email and respond to human resources inquiries, escalating complex issues as needed.

Resolve standard employee requests, referring to appropriate functional area and representatives as needed. Has frequent telephone and face-to-face contact with personnel throughout the units served, as well as with students.

Compile/maintain information