Description

Executive Assistant (EA) plays a critical role in supporting high-level executives or senior management by ensuring their daily activities and long-term projects are well coordinated and efficient. At Robert Half, the EA serves as a key partner to leadership, delivering premier administrative, organizational, and interpersonal skills to achieve team and organizational success. Below is a comprehensive job description for the role of an Executive Assistant:

Key Responsibilities:

• Calendar Management:

• Maintain and coordinate the executive's daily, weekly, and monthly schedules, ensuring optimal time management and alignment with organizational priorities.

• Schedule meetings, conference calls, and appointments, ensuring all logistics are managed effectively.

• Meeting Preparation:

• Organize and prepare materials, agendas, and presentations as needed for meetings.

• Take and distribute meeting minutes, following up on action items to ensure completion.

• Travel Coordination:

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.

• Manage and prepare travel expense reports for reimbursement.

• Communication Management:

• Serve as a primary point of contact between executives, team members, and external stakeholders.

• Draft, proofread, and edit emails, memos, and other communications.

• Project Support:

• Collaborate on special projects as assigned, providing research, reporting, or logistical support.

• Track deadlines and progress for ongoing initiatives to ensure timely completion.

• Confidentiality:

• Manage sensitive information with the utmost professionalism, respecting privacy and corporate policies.

• Administrative Tasks:

• Oversee document filing, database maintenance, and a variety of administrative duties.

• Order supplies, manage office equipment, and complete expense submissions.

• Stakeholder Interaction:

• Represent the executive in interactions with internal and external stakeholders by maintaining professionalism and relationship-building skills.

  Requirements

Key Skills and Qualifications:

• Organizational Skills: Demonstrates outstanding multitasking capabilities and a strong sense of prioritization to manage competing deadlines.

• Communication Skills: Excellent verbal and written communication skills are essential, as EAs will regularly correspond with various levels of the organization.

• Technological Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with scheduling and communication tools.

• Problem-Solving: Capable of troubleshooting and addressing challenges proactively and effectively.

• Detail-Oriented: Ensures accuracy and thoroughness in all tasks, from administrative duties to more complex responsibilities.

• Discretion: Handles sensitive and confidential matters with professionalism.

• Interpersonal Skills: Builds strong relationships both internally and externally to ensure smooth collaboration and communication.

Preferred Education and Experience:

• Education: Bachelor's degree (preferred) or equivalent experience in a related administrative or business field.

• Experience: 3-5+ years of experience in an administrative/executive assistant role supporting senior-level management.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .