ADMINISTRATIVE ASSISTANT II - 22011103 1

Date: Jan 10, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 844681

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22011103 1

Pay Plan: State Courts System

Position Number: 22011103

Salary: $39,867.60 Annually

Posting Closing Date: 01/24/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Position Title

Administrative Assistant II - Magistrate

Job Location

Eighteenth Judicial Circuit; Viera, FL

Salary Range

$39,867.60 Annually

Job Description

The Administrative Assistant will be responsible for preparing court calendars, scheduling trials/hearings, docket management, calendaring case events, case research , typing, composing reports and correspondence, maintaining an efficient filing system, screening phone calls and resolving issues, maintaining monthly statistical report daily, as well as other duties assigned by the Magistrate. The chosen individual must exercise a high degree of initiative and independent judgement in performing confidential and complex legal administrative work related to the daily operations of the family courts. The position serves as first point of contact for the Magistrate, and has daily interaction with court staff, attorneys, and unrepresented litigants. Work is performed under the direction of the Magistrate.

Education and Training Guidelines

A bachelor’s degree and two (2) years of work experience in business administration, office skills, or a related field. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Competencies

• Thorough knowledge and experience operating a computer using Windows 11, and Microsoft Office programs including Outlook, Word, Internet Explorer/Google/Microsoft Edge, Adobe Reader, videoconferencing applications, as well as the internet.

• Working knowledge of the Florida State Courts System, family court proceedings, and family legal terminology.

• Ability to efficiently organize, multi-task, prioritize work, meet deadlines, and work independently.

• Ability to exercise a high degree of judgment, tact, and diplomacy, and maintain confidentiality. Ability to present a favorable and professional impression to the Judiciary, court personnel, and public.

• Direct working experience in a family court/legal setting.

  • Experience with the Clerk’s Public Records System (BECA and ICMS).

  • Direct working knowledge and experience with E-Filing.

  • Knowledge of or experience with Family Law Software or Divorce Power Analyzer.

  Special Comments

BENEFIT DETAILS

• Paid Leave

• Paid Holidays

• State of Florida Health Benefits

• Supplemental Insurance (Dental, Vision, Disability, Optional Life, Cancer, etc.)

• No Cost Basic Life Insurance

• Tax Favored Spending Accounts

• Deferred Compensation (457b)

• Florida Retirement System (FRS) Benefits

• Employee Assistance Support

• State Employee Tuition Waiver

Equal Opportunity Employer

The Eighteenth Judicial Circuit is an equal opportunity employer that actively pursues and hires a diverse workforce. We do not discriminate on the basis of nor manifest by words or conduct, bias or prejudice based on race, color, religion, age (40 or older), sex (including gender identity, sexual orientation, and pregnancy), national origin, language, marital status, socioeconomic status, or disability or genetic information, which does not preclude performance of essential job functions, and reasonable accommodation(s) is provided, as necessary and judicious.

If you are a person with a disability who needs an accommodation in order to participate in the application/selection process, you are entitled, at no cost to you, the provision of certain assistance. Please notify Court Administration at 407-665-4227 prior to the application deadline. If you are hearing or voice impaired, please call through the Florida Relay Service (TDD) 1-800-955-8771.

Background Check - Employment is provisional pending the results of a successful background investigation and fingerprinting.

E-Verify - Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Eighteenth Judicial Circuit participates in the U.S. Government’s Electronic Employment Verification Program (E-Verify) to assist in this required verification process for all state-funded positions. E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9) upon hire within the first 3 days of employment

Drug-Free Workplace - It is the commitment of the Eighteenth Judicial Circuit to maintain a drug-free workplace. Any applicant for employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing court service for the Eighteenth Judicial Circuit, and the trust placed in our organization by the public.

At-Will Employment - Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State Systems serve at the pleasure of the appointing authority and do not attain tenure rights, i.e., employees can be terminated with or without cause by the Court.

How to Apply

Please submit a completed State of Florida Application to: BrevardJobApps@flcourts18.org

APPLICATION DEADLINE DATE: 01-24-2025

• Applications containing verbiage “Please Refer to Resume” will NOT be considered.

• Supplemental documentation (i.e. a resume) will NOT be accepted as in lieu of the application.

  Fillable State of Florida Application Link:

https://flcourts18.org/docs/cir/StateofFlorida_Application.pdf

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

VIERA, FL, US, 32940

Nearest Major Market:Melbourne