Job Description: We are seeking a dynamic Executive Assistant to support a Project Manager, who is currently managing multiple responsibilities. This role offers the potential to grow into a larger position, possibly becoming an Associate Project Manager for those eager to learn and develop.

Responsibilities:

• Provide administrative support as needed, with varied tasks each day.

• Help manage inbox and calendar, coordinating meetings.

• Communicate with clients for projects and project websites; coordinate with the marketing team to take down websites once projects are completed.

• Assist with invoicing for projects, including reviewing old invoices to determine financial status.

• Set up internal and external meetings.

• Assist with front-end documentation for clients/projects.

• Help put together proposals.

Additional Skills & Qualifications:

• 2-4 years of experience as a corporate-level executive assistant, assistant to a project manager, or administrative assistant.

• A proactive, go-getter attitude with a strategic mindset.

• Experience in the A&E or construction industry is a significant plus.

• Proficiency in Microsoft Office, especially Outlook and Excel.

• Familiarity with approvals on Teams.

• Knowledge of Adobe is a plus.

Work Environment:

• In-office at Town Center VB, 8 AM - 5 PM.

• Flexibility with a hybrid schedule, potentially working remotely on Wednesdays and Fridays.

Pay and Benefits

The pay range for this position is $60000.00 - $80000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Virginia Beach,VA.

Application Deadline

This position is anticipated to close on Feb 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.