Job Title

Program Coordinator II P11

Agency

Texas A&M University Health Science Center

Department

Office of Graduate Studies

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Coordinator II is responsible for handling the day-to-day operations of the Graduate Studies program, and collaboratively working with leadership to plan, develop, and implement initiatives related to the expansion of this and other graduate programs in the College of Medicine, while creating excellent relationships with stakeholders. This person needs to be highly motivated, self-driven, who shows initiative to start ideas, establishes long and short-term goals in strategic planning, and follows up with action items

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.

Other Requirements or Other Factors: Availability to work beyond normal office hours and/or work on weekends as needed.

Required Education and Experience:

• Bachelor's Degree

• Four (4) years of related experience

  Preferred Education:

• Master's degree in Education, Business, Biomedical Sciences or related fields

  Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others.

• Ability to organize work effectively and prioritize objectives with discretion, independent judgment and initiative.

• Excellent written communication, analytical, interpersonal, planning, and organizational skills.

• Proficient knowledge of Windows/Mac, Microsoft, and Adobe software.

• Ability to work with sensitive information and maintain confidentiality.

  Preferred Knowledge, Skills, and Abilities:

• Availability to work beyond normal office hours and/or work weekends

• Knowledge of student information systems, degree planning, and degree audits.

• Experience in keeping engagement in social media, especially LinkedIn, Instagram, and Twitter.

• Experience with data storage in Google Drive, One Drive, Microsoft Teams, Slack and Canva

Responsibilities:

Advising

• Assist Graduate Studies program students on College and University admissions processes, readmission, inter-College transfer, and program and course selection.

• Discusses career goals, academic requirements, related professional and personal concerns, housing, financial aid, and student services.

• Counsels students on challenges in completing the degree program and provides information on referring students to University resources that can assist them in meeting their needs or solving their problems.

Operations, Recruiting and Outreach

• Prepares various academic and advising reports regarding application, admission, retention of students; develops systems for maintaining records of student contacts, develops and revises informational materials, conducts new student orientation conferences, and other events that contribute to the cohesiveness of the Graduate Studies program.

• Participate in the organization of recruiting activities and the creation of marketing materials, attend recruiting events, and deliver information to applicants and interested audiences through conferences, graduate fairs, email campaigns and other venues.

• Organize professional development events tailored to graduate students with a focus on leadership and networking, and connection with former students.

• Organize the logistics of administrative meetings with various leadership office to enhance clear communications and collaborations.

Strategic Planning

• Collaborates with the Director of the Graduate Studies program to establish short and long-term goals around the expansion of the program.

• Develops and maintains relationships with faculty and staff within the School of Medicine and with other Colleges and Schools to guarantee the continued collaborations

• Assists faculty and Department Heads in developing new programmatic components, establishing goals, policies, and procedures; and supporting with the administrative implementation and evaluation of those new programs.

• Assists faculty seeking the creation of new programs in logistics and identification of new funding opportunities.

Social Media and Website Presence

• Manage social media platforms (Facebook, Instagram, twitter) to keep up-to-date content about student spotlights, professional development opportunities, and recruiting events.

• Collaborates with the Office of Marketing and Communications to maintain the Graduate Studies program website with up- to-date content relevant to all stakeholders.

• Collects and keep records of former students and leads the connection between alumni, current students and COM through social media, and networking events.

Fiscal Responsibility

• Monitor the Graduate Studies program expenses to make sure purchasing activities and networking events stay under budget.

• Performs other duties as assigned.

  Why Texas A&M University?

  We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month

• Automatically enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.