Summary This position is located in the Architect of the Capitol, Office of the Chief Executive Officer for Visitor Services. The candidate serves as the principal Staff Assistant to the Chief Executive Officer (CEO) for Visitor Services and also provides administrative services to the Deputy CEO for Visitor Services. The candidate also provides administrative responsibilities to the entire operation of the Capitol Visitor Center. Responsibilities The individual selected for this position will: Evaluate office processes consisting of numerous functions at varying levels of difficulty. Recommend changes in office policy to management or takes initiative to execute improvements to those processes, ensuring the stability of overall operations. Manage the CEO’s schedule, to include all meetings, appointments, events, and activities. This requires initiative and assume discretion to establish priorities, arrange commitments, reschedule, or refuse appointments or invitations to festivities, and/or arrange for a representative to attend in the CEO’s stead. Advises the CEO on any important matters addressed in the event of their absence. Oversee the scheduling and completion of any work services installation, renovation, maintenance, and/or repair to the office area. Receive, screen, maintains, and safeguard the CEO's personal file of correspondence and documents concerning pending investigations, subordinate personnel, productivity reports, etc. Respond to correspondence on behalf of the CEO when authorized to do so, and refer technical matters to the more appropriate subordinate personnel assigned to handling those issues. Manage a tracking system to ensure actions are completed within established deadlines. Keep records for time, attendance, leave, amount of filing space, and quantity of technical or policy material present in the offices and records the minutes of the CEO and staff at meetings; prepare the minutes for distribution. Reach out to top-level officials to gather or develop information and create materials which the supervisor uses to make decisions and for public briefings. All materials and reports are made readily available to the CEO in a timely manner to support a seamless work flow and effective overall business operations. Serve as a primary point of contact for the Capitol Visitor Center and the Office of the CEO concerning all recommended changes to Architect of the Capitol administrative policies and House and Senate office support organizations such as the Curator’s Office, Telecommunications, Service Center, Parking Office, Clerks Office, etc. Develop highly communicative working relationships with key representatives from the following: the Committee on House Administration, House Sergeant-at-Arms, Chief Administrative Officer, House and Senate Rules Committees, House Office Building Commission, Speaker’s Office, and Architect of the Capitol. Please note, experience working on Capitol Hill is preferred. Requirements Conditions of Employment Experience working on Capitol Hill is preferred. A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or You must be able to pass a drug test and background check. Your resume and question responses must demonstrate the job-related KSAs. You must meet the definition of specialized experience. Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-12 grade level must have at least 52 weeks of specialized experience equivalent to the GS-11 grade level in the Federal service. Specialized experience for this position includes: Reviewing, editing and drafting documents; Supporting high level management in a confidential environment; and Extensive experience with Microsoft Office to support and manage record keeping. Education Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.