KPS

Job ID 2475219

KGS is seeking qualified candidates for our open positions, but we will only extend an offer of employment after a candidate applies through the link in our job posting. If you receive a job offer via email only and have not been interviewed by the KGS hiring manager, feel free to contact KGSrecruiting@koniag-gs.com to verify its validity.

Koniag Professional Services, LLC a Koniag Government Services company, is seeking an Administrative Assistant II to support KPS and our government customer in Washington, DC. This position is for a Future New Business Opportunity.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Koniag Professional Services, LLC a Koniag Government Services company, provides comprehensive administrative support and operational services to U.S. federal government agencies. Our professionals ensure seamless office operations, enabling our clients to focus their efforts on critical missions.

The Administrative Assistant II is responsible for managing a wide range of office activities and transactions. This role maintains detailed records, compiles reports, processes order and invoices, responds to customer and employee inquiries, and oversees office equipment operations. Key responsibilities include managing correspondence, scheduling meetings, greeting visitors, maintaining books and databases, and providing general clerical support.

Serving as a vital liaison, the Administrative Assistant II coordinates with executive assistants and management personnel across the Department. This includes scheduling meetings for the Executive Director, managing calendars, resolving conflicts, and ensuring materials are prepared and distributed promptly. The role establishes and implements internal procedures for timekeeping, invoice reconciliation, staffing coverage during holidays, and travel arrangements. As the primary travel coordinator for the Executive Office, duties include preparing itineraries, reservations, authorizations, vouchers, visa applications, and eCountry clearance cables.

The Administrative Assistant provides comprehensive support to the Executive Director, drafting memos for approval, keeping leadership informed on pending issues, conducting research and analysis assignments, scheduling candidate interviews, and assisting with onboarding processes. Responsibilities include processing confidential information, submitting time and attendance reports, reviewing correspondence, advising on personnel actions, maintaining records and files, preparing work orders and weekly reports, coordinating meetings and conference calls, managing office supplies inventory, operating various office equipment, and taking meeting minutes.

Education and Experience:

• High School Diploma or GED; bachelor’s degree preferred

• 5-7 years of administrative/office management experience supporting Director/Manager level roles

Required Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher, MS Project)

• Ability to work independently and collaboratively in a team environment

• Strong attention to detail and excellent organizational skills

• Superior multi-tasking abilities and time management

• Exceptional written and verbal communication skills

• Ability to meet tight deadlines and work under pressure

• Familiarity with ISO standards and processes

• Advanced understanding of organizational policies, processes, and customer needs

• Expertise in calendar management and event planning

• Skilled in composing complex correspondence and document updates

• Intermediate to advanced knowledge of email, office equipment, and technology

The Administrative Assistant plays an integral role in ensuring efficient operations, providing exceptional support to executives and program managers, and contributing to the overall success of the organization through outstanding administrative acumen.

Working Environment & Conditions

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress.

The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352