We are seeking a highly organized and proactive Executive Assistant to support the President of our esteemed hospitals- UPMC Washington & Greene! In this critical role, you will be the right hand to our President, ensuring smooth and efficient operations while contributing to the overall success of our healthcare institution. If you are a detail-oriented professional with exceptional communication skills and a passion for healthcare, we invite you to join our dedicated team!

Responsibilities:

• This position is a Leader to all other Executive Assistants in the hospital. We ideally are looking for someone who has supervisor experience.

• This person will be a main point of contact for Board Members and other Executives, so they need to be professional, detailed orientated, and a great communicator.

• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.

• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.

• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.

• Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president.

• Records and distributes minutes and other relevant information to appropriate participants in a timely manner.

• Arranges travel schedule and reservations for executive management as needed.

• Answers phones and directs all incoming calls to appropriate party promptly and efficiently.

• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.

• Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.

Schedule: Core hours would be 8:30AM-4PM, but could vary based on the final candidate. This position does involve being on-call for the Incident Command Center & will mainly work in person, with the option to work remotely after a training period at times.

• High school diploma or equivalent.

• 8 years' experience in an increasingly responsible administrative support role.

• 5+ years' experience with support at the executive level.

• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.

• Excellent calendar management skills, including the coordination of complex executive meetings.

• Experience assisting management with the creation of PowerPoint presentations.

• Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran