Financial Specialist - Fire Department

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Financial Specialist - Fire Department

Salary

$64,284.06 - $78,324.06 Annually

Location

West Sacramento, CA

Job Type

Regular Full Time

Job Number

2025-00015

Department

FIRE

Division

FIRE/ADMINISTRATION

Opening Date

02/19/2025

Closing Date

3/12/2025 11:59 PM Pacific

Bargaining Unit

SPECPROF

Max Number of Applicants

100

• Description

• Benefits

• Questions

We are seeking a skilled Financial Specialist to join our team at the West Sacramento Fire Department. This role offers an opportunity to contribute to our organization's financial operations in a professional office environment.

The ideal candidate will thrive in our modern office setting, which features controlled temperature conditions and moderate noise levels, including dispatch and emergency tones. While the position involves no direct exposure to hazardous physical substances, it requires adaptability to a fast-paced emergency services environment.

Candidates with governmental experience working with purchase orders, contracts, and insurance requirements will be given preference. Proficiency in Central Square, Accela, and DocuSign software is highly desirable. The position demands an individual who excels in maintaining complex records and demonstrates exceptional attention to detail.

We are looking for a professional who possesses outstanding communication skills and can build strong relationships across departments. The successful candidate must be flexible, organized, and capable of managing multiple priorities while maintaining accuracy in all financial operations.

Join our team and play a crucial role in supporting the financial operations of one of the region's premier fire departments. Your expertise will contribute directly to our mission of providing excellent emergency services to our community.

An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire.

DEFINITION: The Financial Specialist coordinates the financial, statistical and accounting functions of the department; participates in the preparation of the department's annual budget; assists with the monitoring of the department budget; audits the cash management practices of the department; and may perform a variety of administrative and clerical tasks.

SUPERVISION RECEIVED AND EXERCISED: The Financial Specialist receives general direction from the department head and/or their designee. No direct supervision of staff is exercised. Responsibilities may include the indirect supervision of lower level and/or part-time staff.

CLASS CHARACTERISTICS: The Financial Specialist is a single, journey level classification that coordinates financial, statistical, and accounting functions of the department. Incumbents are expected to independently accomplish duties that involve exercising sound decision making and proper judgment.

EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Interprets, implements, and enforces City policies and procedures relative to financial record keeping activities in the department.

• Participates in the preparation and monitoring of the department budget.

• Provides technical assistance on budget matters to others in the department.

• Assists in the development of the department's cash management policy and procedures.

• Serves as the department's primary liaison to the Administrative Services Department's Finance Division.

• Identifies and resolves discrepancies in departmental financial records.

• Compiles department financial data and prepares financial reports and analyses.

• Performs special projects, studies, and collects and compiles statistical and financial data for special reports.

• Performs tasks using software related to budgeting, including databases, automated accounting systems, spreadsheets and word processing.

• Assists in the investigation and application process for possible grans for the department.

• Assists with tracking of grant fund utilization and accounting.

• Performs administrative and clerical tasks for the department head and/or his/her assigned staff.

EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:

Education: High school diploma or equivalent plus thirty (30) college semester units including course work in accounting and business administration.

Experience: Two (2) years of increasingly responsible experience in the maintenance of financial and related statistical reports. An additional one (1) year of responsible related experience may be substituted for fifteen (15) of the thirty (30) college semester units.

LICENSES AND CERTIFICATES: Possession of a valid Class "3" or "C" California driver license.

An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.

An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).

Join the City of West Sacramento and unlock a world of exceptional benefits! We invite you to explore our comprehensive benefits package, tailored to support your well-being and professional growth. Click the link below to access a detailed summary of the rich benefits offered for your desired position. At the City of West Sacramento, we go above and beyond to show our appreciation for our dedicated employees.

Our benefits package includes not just the essentials, but also unique perks that set us apart. Enjoy the peace of mind that comes with pet insurance for your furry family members. Stay fit and healthy with our discounted gym memberships. Take advantage of our voluntary benefits that allow you to customize your coverage to fit your lifestyle. And when life gets challenging, our Employee Assistance Program (EAP) through Concern is here to support you with confidential counseling, work-life resources, and 24/7 support for personal and professional matters.

By joining our team, you're not just starting a job – you're embarking on a rewarding career path in a supportive and inclusive environment. Our comprehensive benefits package reflects our commitment to attracting and retaining top talent. Experience the difference of working for an employer who truly values your contributions and well-being. Discover why the City of West Sacramento is the ideal place to grow your career and enrich your life. Click below to learn more about the benefits waiting for you!

Specialist & Professionals Benefit Summary (https://public.powerdms.com/WestSacramento/documents/1969248)

01

To be considered for the position, all candidates are to complete and submit the required supplemental questionnaire with their application and resume. Failure to submit the completed supplemental questionnaire and application and resume will disqualify you from further consideration in the selection process used to fill this position. Please be concise and limit your responses to no more than one-half (1/2) page per question. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "education" and "work experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process. A resume will not be accepted in lieu of completing the supplemental questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation will negatively affect your evaluation. Do you understand these directions?

• Yes

• No

  02

  How many years of purchasing/contracting related experience do you possess?

• 0-2 years

• 2-4 years

• 4-6 years

• 6+ years

  03

  How many years of purchasing/contracting related experience do you have in a local government agency?

• 0-2 years

• 2-4 years

• 4-6 years

• 6+ years

  04

  Do you possess experience in any of the following? (Select all that apply)

• Requesting/preparing, reviewing, and reconciling purchase orders.

• Requesting/reviewing insurance documents.

• Intermediate or higher proficiency in Microsoft Excel, Word, Outlook and SharePoint, and DocuSign or other electronic document signature platforms.

• Drafting, reviewing and preparing contracts.

• Preparing/ drafting formal procurement solicitations (RFP/RFQ/IFB).

• None off the above.

  05

  How many years of increasingly responsible experience in the maintenance of financial and related statistical reports do you possess?

• 0-2 years

• 2-4 years

• 4-6 years

• 6+ years

  06

  Do you possess college units in accounting, business administration or related field?.

• Yes, 30-60 units

• Yes, AA/AS

• Yes, BA/BS

• Yes, Masters

• None of the above

  07

  I certify that the statements made in this Supplemental Questionnaire are true, complete, and correct to the best of my knowledge and are made in good faith by me. I understand that any misrepresentation and/or falsification of my answers may result in my application being ineligible for this recruitment process.

• Yes

• No

  Required Question

Employer

City of West Sacramento

Address

1110 West Capitol Ave 3rd Floor West Sacramento, California, 95691

Phone

(916) 617-4567

Website

http://www.cityofwestsacramento.org

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