This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13163283

Job Purpose

This position is responsible for providing high-level administrative support to the Sr. Vice President & ManagingDirector, International Trade Operations, ITO staff and Distributors. The position also performs routine clericalfunctions such as drafting and preparing correspondence, receiving visitors, arranging conference calls,maintaining files, and processing reports.

Duties & Responsibilities

• Adheres to company policies, and presents a professional, positive attitude always.
• Screen incoming phone calls to VP, schedule appointments, maintain department calendars, and prepare correspondence, minutes of meetings, and reports.
• Maintain General Automotive aftermarket data to support international sales and marketing programs and assist in the ongoing development of Company strategic plan.
• Prepare reports on sales and related distributor/customer activity, and assist in the creation and use of surveys to assess product demand, channel requirements, etc.
• Coordinate with PMO, Marketing, Compliance, Customer Service and other teams as needed to support ITO projects and programs.
• Correspond with Distributors, Customers, and Agencies on a regular basis to gather information, field questions and concerns, schedule BG staff visits, update contact information and territory maps, etc.
• Process monthly credit card receipts for ITO staff, manage expense reports for Distributor billing, etc.
• Maintain internal records of Distributor agreements, legal matters, and other department business.
• Assist in development and deployment of BG Protection Plans, coordinating with Courtesy Claims Management.
• Prepare scheduled reports (e.g., month-end sales, Distributor rankings, price list updates, and related reports for Distributor and internal use), and assist with preparation for Board of Directors meetings, etc.
• Assist with year-end review and report generation, Convention, service award, trade show and other programs as needed. Send service list request to Distributors each year for service awards.
• Prepare materials for shipping and/or marketing as needed, including special orders, sales and marketing briefs, ITO Blendr copy, etc.
• Support, schedule and/or arrange workshops, customer appreciation events, trade shows and lead follow-up, luncheons, etc., and support other departments during event preparation, or other needed occasions, when available and as requested.
• Other duties as assigned.